Office & Executive Administrator

Seneca Resources Company, LLC, the oil & gas exploration and production subsidiary of National Fuel Gas Company (NYSE: NFG) explores for, develops and produces natural gas and crude oil reserves in Appalachia. Seneca’s headquarters are located in Houston, Texas with offices in Pittsburgh, Brookville, Mansfield, Williamsport and Kane, PA. Seneca's investment activity is in the Marcellus and Utica Shales in Pennsylvania, where the company controls approximately 1.2 million net prospective acres and is one of the largest producers in the basin with approximately 1,000 wells.   As an active exploration and production company in the northeastern U.S. for more than 100 years, Seneca Resources Company, LLC is committed to safety, environmental stewardship, increased productivity and maximizing shareholder value.

The Office & Executive Administrator will serve as an integral member of the Executive team with responsibilities including, but not limited to, the following:

Executive & Administrative Support

• Provide comprehensive administrative support to four Vice Presidents, handling sensitive and confidential matters with discretion and sound judgment
• Arrange travel, including accommodations, itineraries, and expense reconciliation; administer travel and expense systems
• Coordinate and support onsite and off‑site meetings, including scheduling, room reservations, materials preparation, and catering
• Attend select meetings as requested to capture notes, record minutes, track action items, and follow up on deliverables
• Manage comprehensive calendar, scheduling, and communications support including managing meeting requests, resolving conflicts, handling RSVPs, and prioritizing executive time, while also serving as the primary front‑desk contact during business hours
• Serve as a liaison between Vice Presidents, internal teams, senior leaders, external partners, and other executive assistants
• Assume responsibility for special projects and additional duties as assigned
• Provide after‑hours support as needed to meet executive and business demands

Office Operations

• Oversee daily office operations to ensure a professional, efficient, and secure workplace
• Manage relationships with building management, maintenance staff, vendors, and suppliers; negotiate contracts and service agreements for office equipment and services
• Coordinate office maintenance, security protocols, and compliance requirements, including fire warden assignments and annual certifications
• Provide front office support, including mail, deliveries, and phone coverage
• Welcome and assist guests, visitors, and meeting participants in person, by phone, or virtually
• Cranberry Office Seating & Workspace Governance
  • Own and govern all seating and workspace assignments for Pittsburgh and Cranberry
  • Maintain the official, up‑to‑date seating plan and serve as the single source of truth
  • Ensure all seating changes are standardized, communicated, and visible to executives
  • Partner with leadership on space utilization and enterprise seating decisions
  • Coordinate seating moves for hires, role changes, and organizational updates
• Comply with Seneca’s EHSQ policies, standards and procedures and demonstrate active and regular involvement in EHSQ programs
  

• Bachelor’s degree preferred (or equivalent combination of education and experience)
• 5+ years of progressive experience supporting senior or executive‑level leaders in a corporate environment
• Experience with office or facilities administration strongly preferred
• Notary Public designation required or willingness to obtain
• Exceptional organizational, time‑management, and prioritization skills with strong attention to detail
• Proven ability to maintain confidentiality and exercise sound judgment with sensitive information
• Strong written and verbal communication skills with the ability to interact effectively at all levels of the organization and with external partners
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; experience with electronic travel and expense systems (e.g., Concur) preferred
• Strong business acumen with the ability to anticipate needs, think proactively, and adapt to changing priorities
• Flexibility to adjust work hours and responsibilities based on executive and business requirements

 The successful candidate must be authorized to work in United States of America.

Seneca Resources offers a competitive salary, hybrid work schedule  and a comprehensive benefits package. This position is not eligible for relocation.

Seneca Resources Company, LLC is an Equal Opportunity / Affirmative Action employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, protected veteran status, marital status or other protected status under federal, state or local laws.

Please note: We occasionally amend or withdraw Seneca Resources jobs and reserve the right to do so at any time, including prior to the advertised closing date.